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#3. WORKING VISIT VISA (with a letter of invitation or authorization)

Requirements

This is a type of a Business visa applies to an applicant who works for a company registered in Canada, which is involved in a business relationship ( in technical field ) with a company in Saudi Arabia and wants to represent the Canadian company.

Please submit:

  • 1
    An original AND a photocopy of the applicant's passport. It must also be valid for at least six months from the application date and include the place of birth and two side by side blank pages.
  • 2
    Visa application form (Typed out or hand written in block letters), please see "Form B" below including the second page within the document.
  • 3
    One recent (No more than a month old) photographs (4x6 cm) on a plain white background (write name, signature and stamp date on back).
  • 4
    Applicants applying with a letter of invitation as Non-Canadian passport holders, must submit a notarized photocopy of their valid residency permit (Permanent Residence Card). Send only a copy of the front and back sides of the PR card. The copy must be notarized by a Notary Public and stamped by the Canadian Department of Global Affairs. The Notary must state on the copy that it's a true copy of the original. (New Requirement)
  • 5
    Non-Canadian applicants must submit a notarized photocopy of their valid residency permit (Permanent Residence Card). Send only a copy of the front and back sides of the PR card. The copy must be notarized by a Notary Public and stamped by the Canadian Department of Foreign Affairs, International Trade and Development. The Notary must state on the copy that it's a true copy of the original. (New Requirement)
  • 6
    The applicant's sponsor / business partner in Saudi Arabia must provide valid and approved by the Saudi Arabian Ministry of Foreign Affairs and addressed to the Consular Section at Saudi embassy in Ottawa ONE of the following:
    • i
      A visa authorization: A copy of the visa authorization slip. Alternatively, the visa authorization number, plus the civil registration number (computer number) or iqama number of the sponsor
    • ii
      A letter of invitation: An electronic copy of the invitation letter. Alternatively, you can provide the invitation number and the Sponsor's Civil Registration number.

      NOTE: An invitation/authorization is considered valid if it has been approved within the last 3 months.
  • 7

    An original letter of support from a registered company or firm based in Canada (the name of the Canadian company and job title for the applicant must be the same as the one mentioned in the invitation letter from KSA). This letter has to be under the Canadian company's letterhead and addressed to the Consular Section. The letter of support must include the following: full name of the applicant, religion, nationality, passport number, occupation, name of the Saudi Arabian company, purpose of the trip, length of stay and number of entries and complete financial responsibility. Please see below for the template suggested by the Embassy and follow it exactly.

    Further, the letter must be:

    • Signed - original ink only, not an electronic signature - by an authorized signatory at the company, other than the applicant himself or herself.

    • Stamped with the company's stamp/seal.

    Note:

    If the Canadian employer is a university or a college, please submit an original letterhead introducing the applicant. This letter must be stamped by the university or the college and signed - original ink, not an electronic signature- by an officer other than the applicant himself or herself and stamped with the collage/ university or faculty's stamp/seal. (Cannot be stamped by the Canadian Chamber of Commerce). Use the same template.

  • 8
    Flight Itinerary must be provided with consideration of the following points:
    • a
      The KSA Embassy has advised that no ticket should be purchased before issuance of the visa.
    • b
      For single entry visas, The Saudi Embassy in Ottawa issues visas that allow travelers to enter KSA by air exclusively. No Entry By Land.
    • c
      Please ensure that your entry airport is the closest to your sponsor's location. The port of entry to KSA must be the same or the closest airport to the location of the sponsor. If the sponsor invited the applicant to conduct business/visit in a different city other than the one displayed in the company's Registration Certificate, the sponsor must provide a letter in Arabic explaining the reason for this. An example can be for conducting business in a another branch/location of the company.
  • 9
    Please submit the second page of form B: "NOTIFICATION TO ALL AGENTS AND ALL APPLICANTS"

Forms

Adobe PDF Reader is required to view the following forms.
Application Forms ( Click below to download )
A. Fees and Applicant information sheet
(Applications will NOT be processed without this form)
B. Embassy visa application form (Two Pages)
C. Template of Visa Support Letter for Saudi Visa
(to be stamped by The Chamber of Commerce)
D. Template - Letter of Waiver
for The Canadian Chamber of Commerce
E. Sample - Working visit visa with letter of invitation
F. Visa No.3 Working Visit 1 with letter of invitation Checklist
 


















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